Corporate Document Controller

Key Responsibilities

• Manage the document management plan and update it, as needed.
• Manage organizational documentation through the document life cycle.
• Maintain organizational documents and the document management system.
• Work with inhouse departments to Identify and investigate the need for documents of various types.
• Ensure that organizational documents go through a documented and approved review-and-approval process before being stored. (Management of Change)
• Ensure the security, accessibility, and proper distribution of organizational documents.
• Help develop and enforce documentation design, review, and storage guidelines with the IT security manager, assign/approve user privileges.
• Plan and conduct meetings and presentations related to document management.
• Able to create document fixed formats for templates.
• Maintain updated records of all approved documents and their distribution clearly.
• Work with business departments to put in place a Management of Records system to compliment the Document Management system and meet ISO 9001 requirements.
• Controlling the forms used to record data onto records and ensuring the records stay controlled as they are used, stored, and preserved.
• Shall be responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensure Document Management is functional and successful.
• Owner, manager and controller of Company Document Management System
• Liaise with IT services and business departments to manage the respective process documents.

Job Requirements

Skills / Abilities

• Good interpersonal skills, organization skills & IT Skills.
• Good command of written and spoken communication abilities.
• Able to work effectively with the teams, always achieve good working relationship and act in the interests of the company .
• Having high attention to details and be able to quickly identify problems and coordinate solutions.
• Self-motivated, proactive and able to take responsibility for own actions.
• Make good administrative decisions and ensure that solutions are properly implemented.
• Have a strong user knowledge of Adobe Acrobat / PDF.
• Have a strong user & technical knowledge of Microsoft Office Word, Excell, Power Point etc.
• Knowledge of Sharepoint or similar Electronic Management Systems is a plus.

Education / Experience

• Diploma/degree in a technical subject.
• Previous work as an administrator or Document Controller in a corporate environment is desirable.
• At least 5 Year(s) of working experience in the related field is required for this position.

Please send your application and resume with current/expected remuneration and references to [email protected]