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Corporate Document Controller

Key Responsibilities

  • Manage the document management plan and update it, as needed.
  • Manage organizational documentation through the document life cycle.
  • Maintain organizational documents and the document management system.
  • Work with inhouse departments to Identify and investigate the need for documents of various types.
  • Ensure that organizational documents go through a documented and approved review-and-approval process before being stored. (Management of Change)
  • Ensure the security, accessibility, and proper distribution of organizational documents.
  • Help develop and enforce documentation design, review, and storage guidelines with the IT security manager, assign/approve user privileges.
  • Plan and conduct meetings and presentations related to document management.
  • Able to create document fixed formats for templates.
  • Maintain updated records of all approved documents and their distribution clearly.
  • Work with business departments to put in place a Management of Records system to compliment the Document Management system and meet ISO 9001 requirements.
  • Controlling the forms used to record data onto records and ensuring the records stay controlled as they are used, stored, and preserved.
  • Shall be responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensure Document Management is functional and successful.
  • Owner, manager and controller of Company Document Management System
  • Liaise with IT services and business departments to manage the respective process documents.

 

Job Requirements

Skills / Abilities

  • Good interpersonal skills, organization skills & IT Skills.
  • Good command of written and spoken communication abilities.
  • Able to work effectively with the teams, always achieve good working relationship and act in the interests of the company .
  • Having high attention to details and be able to quickly identify problems and coordinate solutions.
  • Self-motivated, proactive and able to take responsibility for own actions.
  • Make good administrative decisions and ensure that solutions are properly implemented.
  • Have a strong user knowledge of Adobe Acrobat / PDF.
  • Have a strong user & technical knowledge of Microsoft Office Word, Excell, Power Point etc.
  • Knowledge of Sharepoint or similar Electronic Management Systems is a plus.

Education / Experience

  • Diploma/degree in a technical subject.
  • Previous work as an administrator or Document Controller in a corporate environment is desirable.
  • At least 5 Year(s) of working experience in the related field is required for this position.

 

Please send your application and resume with current/expected remuneration and references to [email protected]

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