Join our team

Projects Administrator

JOB RESPONSIBILITIES

  • Maintaining, creating and filing of documents in Microsoft applications for letters & Memo
  • Filing letters sent
  • Adhoc Presentation development
  • Adhoc Org chart and process diagram creation
  • Document control of all projects related documents
  • Taking Minutes of Meeting as required by SVP Projects
  • Making/Processing SVP Projects (SVPP) Expense claims
  • Briefing, events, team builds & Training Session related:
    • Organizer for projects department sessions, team builds and events
  • Flight booking
    • Assist in request and changes of flight from projects team from time to time
    • Arrange hotel and transport arrangement for the team
    • Arrange meeting room with facilities for events
    • Arrange and break time sessions during the events
    • Verify, Scan, Assist to get signatory for invoices relating to events
  • Coordinate with Legal for C.A. templates
  • Coordinate with the various department to input data into the org chart
  • Ensure Confidentiality Agreements are signed by all parties and scanned thereafter to be submitted to procurement and legal
  • Coordinate and update all department Job descriptions
  • Coordinate and update Department Intranet pages
  • Update RFQ Database as required
  • Submission of CA’s to Legal department
  • Assist in compiling projects personnel data for any Visa Application
  • Adhoc assisting SVPP to input data in spreadsheet, Word, PowerPoint, Visio
  • Adhoc assisting SVPP to create tables in preparation relating to projects
  • Adhoc administrative assistance to SVPP
  • Maintain and track traveler flight/hotel booking data in excel spreadsheet, common drive for easy reference
  • Ad hoc administrative assistance to managers and engineers as and when required
  • Verify incoming related invoices
  • Compile travel request forms and invoices to submit to Finance
  • Compile monthly traveler invoice to be submitted to individual traveler for business
  • Travel as required, including but not limited to module yards & shipyards in SE Asia region, China, Middle East region, other Yinson Offices/worksites (Oslo, Malaysia, Africa, North/South America) and production units (offshore wherever they may be in the World

 

JOB REQUIREMENTS

  • Diploma in a Semi-technical subject OR Good Secretarial Certificate
  • Degree qualified in a technical subject is an added advantage
  • Good use of Word and Excel
  • knowledge in using PowerPoint, Visio, and document control is an added advantage
  • Relevant experience in dealing with people
  • Memo writing
  • MOM writing and Procedure writing is desirable skills
  • Team player and self-motivated (excellent people skills is an added advantage)

 

We are a dynamic organization with great customers, an equal-opportunity employer, and a culture where people are valued and empowered to deliver amazing results. We are also growing and looking to hire talented and passionate individuals to join our team!

If you are looking for an international, cross-cultural work experience where you’ll be able to challenge yourself and grow your skills in an open and supportive work environment, then Yinson is the place for you.

Please send your application and resume with current/expected remuneration and references to [email protected]

Apply

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    All rights reserved.
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